Use the Navigation Pane to quickly share your own calendar and open other shared calendars. You can also copy or move appointments between the displayed calendars. For example, you can create a separate calendar for your personal appointments and view both your work and personal calendars side-by-side.įor more information, see View multiple calendars at the same time. You can view side-by-side multiple calendars that you created and also calendars shared by other Outlook users. This helps you schedule meetings quickly. For example, you can view the schedules of all the people in your department or all the resources, such as conference rooms, in your building. You can create calendars that show the schedules of a group of people or resources. As the organizer, you can track who accepts or declines the request or who proposes another time for the meeting by opening the request.įor more information, see Schedule a meeting with other people. If you, as the meeting organizer, allow this, invitees can propose an alternative meeting time. If your request conflicts with an item on the invitees' Calendar, Outlook displays a notification. When the invitees open the request, they can accept, tentatively accept, or decline your meeting by clicking a single button.

When you send the meeting request by email, the invitees receive the request in their Inbox. Outlook helps you find the earliest time when all the invitees are free. Select a time on the Calendar, create a meeting request, and select the people to invite.

You can opt to have a sound or message remind you of appointments, meetings, and events, and you can color items for quick identification.įor more information, see Create or schedule an appointment and Create an event.

By using the Calendar you can create appointments and events, organize meetings, view group schedules, and much more.Ĭlick any time slot in the Outlook Calendar and start to type to create your appointment or event. Just as you write in a notebook, you can click any time slot in the Outlook Calendar and start typing. Calendar is the calendar and scheduling component of Outlook that is fully integrated with email, contacts, and other features.

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